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New Electronic Health Records System Coming Soon for Military Families

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If you’ve ever transferred between military treatment facilities (MTFs), you know how frustrating it can be reciting your complete medical history over and over.

New Electronic Health Records System Coming Soon for Military Families

This new medical records system will mean less paperwork for providers and patients. You won’t have to fill out a medical history form each time you see a new military doctor or dentist.

Before February of this year, MTFs did not have a computer system that allowed them to share medical and dental records easily. It was a very frustrating process for medical professionals and patients alike. You could find yourself repeating your information from a first responder to a nurse and then again to a doctor. If you got sent to another clinic, you might repeat that information yet again.

Luckily, a new electronic health records system, known as MHS GENESIS, was introduced this year.

What is the MHS GENESIS system?

MHS GENESIS is the new electronic health records system that will keep track of health information for the Military Health System (MHS) through secure technology.

It is an integrated medical and dental electronic health record that will be able to give medical professionals an electronic record of your health information. Basically, it is an electronic copy of all your medical and dental information.

It will eventually be accessible to all medical professionals at any military treatment facility. With MHS GENESIS, you will no longer need to recite your medial history to your new doctor every time you PCS. You also won’t need to pick up your medical records or dental records before you move. Your provider will be able to see your family’s entire medical and dental history in one place.

MHS GENESIS will also mean less paperwork for providers and patients. You won’t have to fill out a medical history form each time you see a new military doctor or dentist. MHS GENESIS will have information stored on all care that has been provided for you. This also means that there will be less of a chance for inaccurate information given or received. You will no longer need to try to remember the dates of previous surgeries or vaccines for example.

More than 800 subject matter experts came together to create MHS GENESIS. This includes medical professionals such as doctors and nurses as well as computer system professionals such as information technologists. MHS GENESIS will replace all of the systems that are currently used; that’s more than 50 systems that will be narrowed down to one single system. This includes replacing DoD health care systems such as: AHLTA, Composite Health Care System, inpatient, and parts of the Theater Medical Information Program-Joint.

More than 9.4 million Department of Defense beneficiaries and about 205,000 Military Health System professionals around the world will benefit from using MHS GENESIS.

MHS GENESIS Patient Portal

The MHS GENESIS Patient Portal launched in February. It is a secure website that provides access for you and health care providers to your medical information. Through the MHS GENESIS Patient Portal you can:

  • Review your current health information
  • Schedule medical and dental appointments for both yourself and your dependents
  • Request prescription renewals
  • Send and receive secure messages with your doctor or nurse
  • Review medical notes and certain lab and test results
  • Complete the pre-visit dental health history questionnaire
  • View, download or print health data
  • Receive alerts from the MHS GENESIS Patient Portal to schedule wellness exams

When is MHS GENESIS available?

MHS GENESIS is being rolled out in waves, starting with several small military treatment facilities in the Pacific Northwest. In February the system launched at Fairchild Air Force Base in Washington.

“We are following a path of going from our smallest to our largest deployment, so we can again take the lessons learned from each deployment so we can make the next deployment even more successful, efficient, and streamlined,”

said Stacy Cummings, the program executive officer for the Program Executive Office, Defense Healthcare Management Systems.

MHS GENESIS was scheduled to go live at Naval Hospital Oak Harbor in May; Naval Hospital Bremerton in June; and Madigan Army Medical Center in July, but at the time of writing this article there have been no updates given.

Those that have used the system have said it is a flexible and user-friendly system. The plan is to have MHS GENESIS in place in all MTFs by 2022. This will connect 55 hospitals and more than 350 clinics worldwide. They will announce when each location will go live as that time approaches.

You can access the MHS GENESIS Patient Portal here once it is available to you.

Veterans Affairs Embraces MHS GENESIS

In June Secretary of Veterans Affairs David Shulkin announced that the VA would be adopting the same electronic health records system, MHS GENESIS. This will be great for service members that transition out of the military and receive medical care through the VA.

What are your questions or concerns about the MHS GENESIS health record system?

What You Need to Know About the VLER Health Information Exchange Initiative

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The Virtual Lifetime Electronic Record (VLER) Health Information Exchange Initiative was formed following President Barack Obama’s remarks on April 9, 2009. The focus of his speech was to outline improvements to the health care system for veterans.

At the time, there wasn’t a system in place that connected a service member’s record from the Department of Defense (DoD) to the Department of Veterans Affairs (VA) for treatment and care. However, during the President’s remarks, he called out the DoD and VA because they,

“have taken a first step towards creating one unified lifetime electronic health record for members of our armed services that will contain their administrative and medical information – from the day they first enlist to the day that they are laid to rest.”

Now, the VLER Health Information Exchange is currently in use for veterans.

Veterans can have their comprehensive medical record all in one place, so VA health facilities and participating health care providers are able to access applicable medical histories.

What Veterans Need to Know About the VLER Health Information Exchange Initative

Have you heard about the VLER Health Information Exchange? What questions or concerns do you have about it?

I was recently chatting with a nurse friend about the VLER Health Information Exchange. The concept is great and really does allow for a streamlined approach for both veterans and health care providers as long as health care providers are privy to the system. She was telling me there is a disconnect with Military Treatment Facilities (MTF) and the VA.

For example, if a veteran wants to seek treatment at a military hospital, he or she still may need to carry all of their documents to show their medical history from the VA to the MTF. Currently, the systems aren’t “connected” per se. The disconnect could lead to delays in treatment and lost messaging.

That will change on June 1, 2016, when the VLER Health Information Exchange will expand to the Tricare network.

The overall goal is to connect the health care providers that serve military members and their families to their medical record, including lab results, allergies, medications and illness. It would take away the need to carry paper records when you visit a health clinic.

After it was explained to me by my friend, I thought of it as a bridge system that carries accurate information to the appropriate health care provider. Whether you are being treated at a VA facility for one ailment or getting a general check-up at a MTF, your doctors are on the same page to make the smartest diagnosis and care.

Tricare released a handy video that also explains the VLER Health Information Exchange and what it means to military members. The key takeaways from the VLER Health Information Exchange video is that the system is secure, efficient and effective.

It’s secure because only authorized health care providers can access the information. Tricare lists the providers that can see your record as military hospitals and clinics, VA facilities and civilian groups that are part of the eHealth Exchange. From the site, “the eHealth Exchange is a network of exchange partners who securely share clinical information across the United States.”

Efficiency comes into play because the VLER Health Information Exchange would avoid any cross duplication of tests and/or procedures already done for a patient. Because it is a comprehensive health record of an individual, the health care team can assess your current situation to give you appropriate treatment, which highlights effectiveness.

Of course, veterans and family members could opt out of the system. It’s not required to participate, but that would mean none of your medical history will be on the VLER Health Information Exchange. Currently, active duty members must be a part of the program.

Take a look at Tricare’s VLER Health Information Exchange resource site to read more about the initiative to see if it’s something you would want to use or if you would rather opt out of it.

Do you have any questions about the VLER Health Information Exchange? Share them in the comments section.